Privacy Policy for Mindd
Last updated: April 2026
Mindd values privacy, user autonomy and personal agency. This Privacy Policy explains how Mindd, operated by WeMindd B.V., may collect, use and protect personal data when you visit our website, contact us or use our services.

1. Who we are
Mindd is operated by WeMindd B.V., registered with the Chamber of Commerce in Amsterdam, The Netherlands, under number 59812532.
In this Privacy Policy, “Mindd”, “we”, “us” and “our” refer to WeMindd B.V.

2. Personal data we may collect
We may collect personal data when you:

• visit our website;

• contact us by email, form or another communication channel;

• request information about our services;

• become a client or business contact;

• participate in an event, project or strategy session;

• use digital tools or services offered by Mindd.

The personal data we may process includes:

• name;

• company name;

• email address;

• phone number;

• billing and invoice details;

• communication content;

• project or service-related information;

• website usage data, such as IP address, browser type and device information;

• any other information you voluntarily provide to us.

3. How we use personal data
We may use personal data to:

• respond to enquiries;

• provide our services;

• prepare offers, quotations and agreements;

• manage client relationships;

• organise events or strategy sessions;

• send service-related communications;

• improve our website, tools and services;

• comply with legal, tax and administrative obligations;

• protect our rights and prevent misuse of our services.

4. Legal bases for processing
We process personal data only when we have a legal basis to do so. Depending on the situation, this may include:

• your consent;

• performance of an agreement;

• compliance with a legal obligation;

• our legitimate business interests, such as communication, service improvement and administration.

5. Cookies and analytics
Our website may use cookies or similar technologies to make the website function properly, understand how visitors use the website and improve the user experience.
Where required by law, we will ask for your consent before placing non-essential cookies.
You can manage or disable cookies through your browser settings.

6. Sharing personal data
We do not sell personal data.
We may share personal data with third parties when this is necessary for our services, business operations or legal obligations. This may include:

• hosting providers;

• email and communication tools;

• analytics providers;

• payment, accounting or invoicing providers;

• professional advisers;

• subcontractors or service providers involved in delivering our services.

Where relevant, we take reasonable steps to ensure that these parties handle personal data securely and only for appropriate purposes.

7. Hosting and third-party providers
If Mindd provides or mediates internet, domain or data hosting services, these services may be provided through third-party providers. In such cases, the terms, conditions and policies of the relevant provider may also apply.
Mindd’s general terms state that hosting may be provided through a third-party provider on behalf of the client.

8. Data security
We take reasonable technical and organisational measures to protect personal data against loss, misuse, unauthorised access, disclosure or alteration.
However, no digital system can be guaranteed to be completely secure.

9. Data retention
We keep personal data only for as long as necessary for the purposes for which it was collected, unless a longer retention period is required by law, tax rules, contractual obligations or legitimate business needs.

10. Your rights
Depending on applicable law, you may have the right to:

• access your personal data;

• correct inaccurate personal data;

• request deletion of your personal data;

• restrict or object to processing;

• withdraw consent;

• request data portability;

• lodge a complaint with a supervisory authority.

To exercise your rights, please contact us using the contact details below.

11. International transfers
If personal data is processed outside the European Economic Area, we will take reasonable steps to ensure that appropriate safeguards are in place where required by law.

12. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. The latest version will be published on our website with the updated date.

13. Contact
For questions about this Privacy Policy or how we handle personal data, please contact:
Mindd / WeMindd B.V.
Chamber of Commerce number: 59812532
The Netherlands
Email: info@mindd.eu